The Skills You Need to Organize Your Work Day!
We speak a lot about efficiency of resumes and interviewing tips and what to put on your Linkin profile, but have you ever thought about how your day can be more efficient?
I recently came across an article in the Wall Street Journal that discussed standing in meetings as something that’s the next greatest thing. I heard about this at a client company of mine back in the 90’s more than 15 years ago and it seemed radical then and seems a bit extreme now. It’s great to force folks to be efficient, but how about thinking efficiently for the entire day, not just in a 20 minute meeting.
People who know me will not see me as the most efficient person in the world, but I do juggle a lot and seem to keep everyone happy. Here is the number one suggestion. Pay attention to what you are doing at the time you are doing it. This doesn’t mean have tunnel vision because if you are a true multi-tasker you have to switch directions on a dime, but when you are on a call…really focus on that call so you can digest what it’s all about. If you are emailing someone try to direct your attention to the email and not what’s going on around you. Have you ever started an email, gone back to it, sent it and realized…yikes, I forgot something in it, or it just didn’t make sense? I have…and this is why I’ve adopted a new focus strategy.
This focus strategy also has me giving myself mid day milestones. I don’t say I need to speak with xx amount of people by the end of the day, I say I want this to happen before lunch. This is why I usually write my blogs during lunch while the rest of the team is out to lunch. I tell them it will be ready for discussion by the time they get back. This allows me to focus, uninterrupted, and gives me a clear deadline.
If you are sending out resumes or calling client companies or looking to re-focus your work strategy, break your day up in sections. Here is what we do…first of the morning email and new client contact by 9:30. New business/clear goal results before lunch. Back from lunch responses and settling back in by 1:30 and knock it out of the park with hitting your overall daily goals by the end of the day.
If you are working from home or out of work you will need to adjust your times because some people get to work much earlier than the standard 9am. If you hit the office at 6 I’m hoping you are more than settled in by 9:30! Of course a reward system like a coffee break or walk will give you the incentive you need to hit your goals, but don’t be too hard on yourself.
A solid focused effort each day should get you to your goals and if not…adjust your goals for the short term and work up to loftier goals.
Co-Founder – Night and Day Resume